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This article will let you know how to export your OneNote Notebook and Classroom Notebooks so that you are able to transfer them to another user. The current transferring method for OneNote Notebook and OneNote Classroom Notebooks will only export in the Windows operating system using the OneNote 2016 application. The person who the Notebook is transferred to can use Mac or PC to receive the file.

Note: You must use the OneNote 2016 application. The OneNote tablet application does not have the same features.

Exporting Your Notebook

  1. Open the Notebook you wish to export and transfer to a new user in your OneNote 2016 Application.
    • If your OneNote is saved locally on the computer open it as you usually do.
    • If the OneNote is saved only online click Open in OneNote (Figure 1)
    • If it doesn’t already say Open in OneNote 2016 and asks you to choose an application, choose OneNote 2016.

Figure 1:

Open a new OneNote window. Create a Quick Note. Windows logo key+Alt+N. Dock the OneNote window. Undo the previous action. Redo the previous action, if possible. Select all items on the current page. To expand the selection, press Ctrl+A again. Cut the selected text or item. OneNote Web Clipper lets you quickly clip all or part of a web page to OneNote, and save it for later. Clip images, pdfs, videos, or a visual bookmark of a page. Best of all, you can access them from any computer, tablet, or phone - even when you're offline.

Note: If OneNote 2016 is not downloaded on your PC please look at Installing Microsoft Office from Office 365

  1. Once in the OneNote 2016 application click File (Figure 2)

Figure 2:

  1. Click Export (Figure 3)

Figure 3:

  1. Under Export Current: click Notebook
  2. Under Select Format: click OneNote 2010-2015 Section (*.one)
  3. Click Export (See Figure 4 for all three steps)

Figure 4:

  1. Choose a local location to save the Notebook, then change the file name to whatever you would like.
  2. Click Save See (Figure 5)

Figure 5:

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Your Notebook has now been exported and is ready for transfer to another user via email. Once confirmed that the user is able to open the Notebook, you may delete it.

Importing a Notebook Transferred to You

  1. Download and save the file locally to your computer
  2. Drag the file into your OneDrive using your OneDrive folder on your computer or in the Web Browser
  3. Open the file in the Web version of OneNote by double clicking the file in your OneDrive
  4. If you wish to use the OneNote Application from the Web Browser click Open in OneNote

For more information on moving files into your OneDrive look at Uploading Files to OneDrive

Need Technical Assistance?

Please contact the Technology Support Center at (309) 438-4357 or by email at SupportCenter@ilstu.edu

Related Knowledge Base Articles:

Onenote© Mint Images RF/Getty Images You can share OneNote notebooks on a Mac or PC, though the process varies. Mint Images RF/Getty Images
  • You can share a OneNote file to invite people to join your project and work collaboratively or read the file in view-only mode.
  • The latest version of OneNote for Windows only allows for collaborative sharing of entire notebooks, while the Mac version allows you to share single pages in static forms like a PDF or email.
  • Visit Business Insider's Tech Reference library for more stories.

Microsoft's OneNote program is one of the best digital note taking platforms around. Not only can you take personal notes, but organize links, make to-do lists, create charts, store audio files, capture screengrabs, and more.

One of the greatest features of OneNote is that it lets you share all you've amassed in your digital notebook with others. The program offers a way for you to add friends, family, and coworkers to your party planning or presentation notes. With OneNote, you'll never have to juggle converting your work across platforms for others. Now they and you can find it all in one place.

Here's how to share a OneNote notebook on both a Windows PC and Apple Mac.

Check out the products mentioned in this article:

Apple Macbook Pro (From $1,299.00 at Apple)

Acer Chromebook 15 (From $179.99 at Walmart)

Microsoft Office (From $149.99 at Best Buy)

How to share a OneNote notebook on PC

1. Open the notebook you want to share, then click 'Share' at the top right corner.

2. Select 'This notebook' from the dropdown menu, then enter the appropriate email address under 'Email invitation.'

Onenote New© Steven John/Business Insider You will need to share your contacts with OneNote if you have not already. Steven John/Business Insider

3. Set 'Can edit' or 'Can view' permissions as you prefer.

4. Click 'Share.'

How to share a OneNote notebook on Mac

1. Open the OneNote notebook you want to share.

2. Click 'File.'

3. Hover on 'Share' in the dropdown.

© Steven John/Business Insider You can only share individual pages in static form, meaning no one can edit them. Steven John/Business Insider

4. Choose whether you want to invite people to join the notebook, copy a view-only link to share, or send the current page as in a static form as an email or PDF.

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© Steven John/Business Insider You can share a view-only web link with people even if they don't use OneNote. Steven John/Business Insider

How To Get Onenote 2016

5. Enter the contact names.

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6. Select 'Share.'

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